Always held annually the first Saturday of May.

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WHO Oxford and surrounding communities family oriented

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WHAT Kids adventure area, handmade crafts, education zone, touch a truck-tractor, food trucks and maybe even some farm animals!

 

WHERE Oxford Town Hall (486 Oxford Rd)

 

WHEN Saturday May 3, 2025 (RAIN DATE is

Sunday May 4)

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TIME 10am-2pm

 

APPLICATION DEADLINE   March 15, 2025

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NOTE - This is a rain or shine event, and we will only use the rain date for SEVERE weather.  Vendors should have tents or coverings with weights.   There are no refunds, should there be severe weather on both days, application fees can be used for the following year. 

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VOLUNTEER REGISTRATION

Please sign up to Volunteer for this event.  We are looking for local experts to help us create the education zone.  Do you raise livestock, a beekeeper? Do you want to show off a special skill like felting?  Do you have a unique vehicle you would be willing to show off in our touch-a-truck-or-tractor area?  We are looking for students who need volunteer hours, girl scout and boy scout troops to participate as well in educational poster sessions.  Municipal groups and non-profits can also show the community what they offer with an information table. 

 

Any local or for-profit businesses must register as a vendor.

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VENDOR Application Instructions:

We have a fillable pdf form!  You can use your web browser to fill it out, snapshot or print it.  If you want to submit electronically - we recommend you save it to your local drive first, then fill it in and it can be sent via eMail to us.  We also take applications via USPS Mail.  You can also print it, fill it out and mail it to us.  Our preference is email

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1. Pay your vendor fee online here or prepare a check $55

2. Use our Online Application Form 

3. Download the form, Print, Snapshot or Save the form so that you can email your application as an attachment or print and send it via postal service

4. Make sure you include images of your work or a link for us to see it! Items do not have to be hand made, but preference is given to unique items and all items must be family friendly!

5. Feel free to include 1-2 paragraphs about your work for our advertising campaign. Write it in the third person perspective.  If you do not, our staff will write something simple about your business and craft and you will still be advertised!

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NOTE:  Food Truck Vendors - The fee is a single vendor space and you can use the same payment methods.  Use the same application form, and check off Food in the craft category.  For the craft/wares description, please list FOOD TRUCK - along the types of food you sell.  YOU MUST HAVE A CERTIFICATE from HOUSATONIC VALLEY HEALTH in order to participate!  You will be assigned a location in our parking area suitable for a typical food truck. 

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Indemnity Clause:

By applying to be a vendor and signing your application you agree that you have reviewed and accept this hold harmless agreement.

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1. I agree to abide by the rules set forth by The Town of Oxford and the Oxford Cultural Arts Commission, its representatives and volunteers whether those rules are written or otherwise.

2. The venue is a public community frequented by children and families, please make sure your items are family friendly (no excessive violence or sexually explicit material). any items deemed inappropriate by the Oxford Cultural Arts Commission will not be accepted.

3. I agree that my setup and display will not damage the property of the Town of Oxford and I will leave the space in the condition in which I found it.

4. I agree to the use of my images only to promote OCAC and art programs in the future.

5. I agree to be responsible for my own safety and will hold harmless from liability the Town of Oxford and the Oxford Cultural Arts Commission, members, volunteers and as an entity for any injury, loss or damage that may occur to myself, others who assist or accompany me, or my property, from any cause whatsoever.

6. Oxford Cultural Arts is not your employer, you, being the vendor will carry any necessary insurances and hold harmless The Town of Oxford, and/or the Oxford Cultural Arts Commission, and/or appointed agent acting in their behalf, and/or the venue owner or operator from any: Theft, Loss, Extensive usage, Damage, Bodily Harm, Future loss of income, or future disabilities. You assume any applicable taxes on your earnings.

7. You will be responsible for your own accounting of sales and any collection of sales tax to be paid or tax issues that may come as a result of your participation.

8. By applying to the Oxford Cultural Arts Commission Spring Fair you agree to have read this document and by submitting the application you have agreed and consent to these parameters.

9. In the event of cancellation due to unforeseen circumstance, by either party, no fee will be paid to the vendor and no renumeration paid to the presenter.

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Visit our Oxford Cultural Arts Facebook page for additional information